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1300 513 653

Your Biggest Security Risk May Be the Data You Cannot See

Businesses are storing more information than ever across Microsoft 365, cloud applications, collaboration platforms, endpoints and SaaS services. At the same time, AI tools make it easier for employees to find, analyse and reuse information, including information they can access but do not necessarily need to see.

The challenge is no longer simply keeping attackers out of your network. You also need to understand:

  • Where sensitive information is stored
  • Who can access it
  • Who it has been shared with
  • How it is moving between systems
  • Whether users are uploading it to cloud or AI services
  • What happens when someone tries to send or expose sensitive information

Many Australian organisations also need appropriate safeguards for personal information, and processes for responding to eligible data breaches under the Privacy Act and the Notifiable Data Breaches scheme. Manufacturers also need to protect production systems and supplier remote access, which our guide to manufacturing cybersecurity providers covers in detail.

Where data risk builds up

DataCloudUsersEmailAI
OversharedExposedMisusedUncontrolled
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    Three Focused Data Security Services

    CyberAgency Group brings these controls together through three focused services. From Data Loss Prevention and Data Security Posture Management through to Microsoft 365 and AI security assessments, we help you reduce data risk without making it harder for people to do their jobs.

    01 — DLP
    Data Loss Prevention (DLP)

    Control how sensitive information leaves your organisation, with consistent policies across endpoints, cloud and SaaS applications, web traffic and email.

    Explore DLP
    02 — DSPM
    Data Security Posture Management (DSPM)

    Find sensitive data before it becomes a security problem: what exists, where it is located, who can access it and where the greatest risks are.

    Explore DSPM
    03 — Assessment
    Microsoft Security & AI Assessment

    Understand your current Microsoft 365 environment, the gaps that matter and a prioritised roadmap, before you expand your use of AI.

    Explore the assessment
    01 — DLP

    Data Loss Prevention (DLP)

    Control how sensitive information leaves your organisation.

    CyberAgency Group’s managed Data Loss Prevention service helps identify sensitive information and apply consistent controls to how that information is used and moved.

    Instead of relying entirely on employees to recognise sensitive information and make the right decision every time, DLP adds a layer of protection around data moving through endpoints, cloud and SaaS applications, web traffic and email.

    Policies can identify sensitive content, understand the context around an activity and take an appropriate action, from educating the user through to blocking the transaction.

    How DLP responds

    Sensitive data
    Identify + classify
    Understand risk
    Take action
    CoachAllowEncryptQuarantineBlock

    Capabilities

    Unified data protection policies

    Apply consistent policies across endpoints, cloud and SaaS applications, web traffic and email, rather than managing isolated controls for each channel.

    Advanced data classification

    Identify sensitive information using pre-built classifiers, policies and templates aligned to common regulatory and compliance requirements, such as the Australian Privacy Act and Australian Privacy Principles (APPs) and PCI DSS.

    Risk-based protection

    Apply controls according to the level of risk in user behaviour and activity, allowing routine business activity while applying stronger controls when risk increases.

    Data discovery and classification

    Discover sensitive information and classify it based on content, context and your organisation’s requirements.

    Real-time user coaching and enforcement

    Warn or coach users when risky activity occurs and, where required, block, encrypt or quarantine sensitive information before it leaves approved channels.

    Incident investigation and reporting

    Centralise DLP incidents, investigation workflows and reporting so security teams can understand what happened and respond appropriately.

    Business outcomes

    Reduce accidental data leakage

    Help prevent employees from unintentionally emailing, uploading or sharing sensitive information.

    Control deliberate data exfiltration

    Identify and respond to higher-risk attempts to remove information from the organisation.

    Create consistent protection

    Apply data security policy across multiple channels instead of relying on disconnected point controls.

    Support privacy and compliance obligations

    Build stronger controls and evidence around how regulated and sensitive information is protected.

    Protect data without stopping productivity

    Use context and risk to decide when to educate, allow or restrict an activity.

    02 — DSPM

    Data Security Posture Management (DSPM)

    Find sensitive data before it becomes a security problem.

    You cannot protect information if you do not know it exists.

    Years of cloud adoption, file migrations, collaboration and SaaS use can leave sensitive information spread across many locations, often with excessive permissions, outdated access or no clear owner.

    CyberAgency Group’s managed DSPM service gives you visibility across your data estate, so you can identify what sensitive data exists, where it is located, who can access it and where the greatest risks are.

    Your data estate

    DATARISKMicrosoft 365 & cloudSaaS appsFile storesDatabasesOn-premises storage
    SensitiveOversharedROTShadow dataExcessive access

    Capabilities

    Automated data discovery and classification

    Discover and classify structured and unstructured information across cloud, SaaS and on-premises environments.

    Identify unnecessary and hidden data

    Find redundant, obsolete and trivial (ROT) data, shadow data and information stored outside expected locations.

    Find overshared information

    Identify sensitive files and repositories that are publicly accessible, broadly shared or available to more users than necessary.

    Analyse access and permission risk

    Understand who has access to sensitive information and identify excessive, outdated or inappropriate permissions.

    Prioritise and remediate data risk

    Use risk dashboards to prioritise issues and take remediation actions such as correcting permissions, relocating sensitive information or deleting data that is no longer required.

    Continuously improve data protection

    Continuously monitor your data environment and use the risks you discover to strengthen DLP policies and controls.

    Business outcomes

    Know where your sensitive data is

    Build visibility across fragmented cloud, SaaS and on-premises environments.

    Reduce your data attack surface

    Remove unnecessary information and reduce excessive access.

    Prioritise the risks that matter

    Focus remediation effort on sensitive information with meaningful exposure.

    Improve AI readiness

    Reduce the likelihood of AI tools surfacing information that was unintentionally overshared.

    Strengthen DLP controls

    Use a clearer understanding of your data to build more accurate protection policies.

    03 — Microsoft Security & AI Assessment

    Microsoft Security & AI Assessment

    Understand your Microsoft 365 risk before expanding your use of AI.

    Microsoft 365 environments change continuously. Users join and leave. Permissions accumulate. New sites and workspaces are created. Files are shared. Security settings change. New applications are connected.

    Microsoft Copilot and other AI tools then add another consideration:

    What information can AI discover because a user already has access to it?

    Our Microsoft Security & AI Assessment reviews your Microsoft 365 environment to help you understand where you stand today, identify security gaps and data risks, and then gives you a prioritised roadmap for remediation.

    Assessment roadmap

    01
    Discover
    02
    Assess
    03
    Prioritise
    04
    Remediate

    Assessment areas

    Microsoft 365 security configuration

    Review key security settings and identify configuration gaps that need attention.

    Identity and access

    Assess identity controls, authentication, privileged access and areas where excessive access may create unnecessary risk.

    Data access and oversharing

    Identify risks from files, sites, chats and other Microsoft 365 information being shared too broadly.

    Sensitivity and information protection

    Review how your organisation identifies and protects sensitive information, including sensitivity labels and associated controls.

    Microsoft Copilot and AI readiness

    Assess whether existing permissions and information governance could result in sensitive or inappropriate information being surfaced through Copilot or other AI tools.

    Prioritised remediation roadmap

    Translate technical findings into clear priorities, so you know what to address first, what can follow and where longer-term improvements are required.

    Business outcomes

    Understand your current security position

    Get a clearer view of weaknesses across Microsoft 365.

    Prepare for AI adoption

    Identify data access and permission risks before increasing your use of Copilot and other AI tools.

    Prioritise investment

    Separate critical remediation from lower-priority improvements.

    Create an actionable roadmap

    Move from security findings to a structured plan your IT and leadership teams can work through.

    Book your assessment

    Get a clear view of your current environment, your gaps and a practical roadmap. Prefer to talk first? Call 1300 513 653.

    How we work

    From Data Discovery to Practical Protection

    Data security should not begin with deploying another product. It should begin with understanding what information your organisation holds, where the real risk exists and which controls will reduce that risk without unnecessarily disrupting the business.

    01

    Discover

    Understand your environment, critical information, business processes, data locations and current security controls.

    02

    Assess

    Identify sensitive data, exposure, excessive permissions, risky data movement and gaps in existing controls.

    03

    Protect

    Implement appropriate DLP, access, classification and remediation controls based on business risk.

    04

    Improve

    Review incidents, data posture and changing business requirements to continually improve protection.

    CyberAgency Group

    Why Choose Us?

    Data security needs people, process and technology. Deploying security technology is only one part of protecting sensitive information. CyberAgency Group combines cybersecurity capability with ongoing operational support to turn data security controls into a practical security program.

    24/7 Onshore Team

    Security issues do not always happen during business hours. Our onshore team in Australia supports customers 24/7.

    Security + IT Expertise

    Data security intersects with identity, Microsoft 365, endpoint security, cloud, email, access controls and day-to-day IT. Our broader capability means these areas are considered together rather than in isolation. If you are comparing providers, our guide to managed security service providers in Australia sets out what to ask before you sign.

    Business-Focused Remediation

    A long list of technical findings has limited value without clear priorities. We translate risk into practical remediation actions and a roadmap your organisation can execute.

    Ongoing Partnership

    Data environments keep changing. We can keep working with you after the initial assessment or implementation to monitor, optimise and improve your data security posture.

    CyberAgency Group FAQs

    Data Security — Frequently Asked Questions

    Data Loss Prevention (DLP) identifies sensitive information and applies policies that govern how it can be accessed, copied, uploaded, emailed, shared or otherwise moved.

    Depending on the circumstances, a DLP control may allow an activity, warn the user, ask for a business justification, encrypt or quarantine the information, or block the action entirely.

    DSPM helps you find and understand your data risk. It identifies where sensitive information is stored, who can access it and where issues such as excessive permissions, oversharing or unnecessary data exist.

    DLP helps you control what happens to that data by applying policies when sensitive information is used or moved.

    Used together, DSPM establishes what needs protecting and DLP helps enforce that protection.

    AI tools can make existing information much easier for authorised users to discover, summarise and reuse.

    That means an existing permissions problem can quickly become more visible once AI is introduced. If employees have access to information they do not need, even unintentionally, AI tools may surface that information within the limits of those permissions.

    Improving data classification, access controls, sharing settings and information governance should therefore be part of any AI readiness plan.

    No. Small and mid-sized organisations can hold significant amounts of customer, employee, financial, commercial and confidential information, often with fewer internal security resources to manage it.

    The appropriate level of control depends on your organisation, the information you hold, your regulatory obligations and your risk profile.

    If your immediate concern is Microsoft 365, Copilot, oversharing or uncertainty about your current security configuration, the Microsoft Security & AI Assessment is a practical starting point.

    If you already understand your environment but need stronger visibility of sensitive data, DSPM may be the logical next step.

    If you need active controls to stop sensitive information leaving approved locations or channels, DLP should form part of the solution.

    CyberAgency Group can help you choose the right starting point for your environment and priorities. Book a 15-minute chat or call 1300 513 653.

    Know where your sensitive data is. Control what happens to it.

    Whether you are preparing for AI, addressing Microsoft 365 security gaps, improving privacy controls or trying to understand where sensitive information sits across your organisation, CyberAgency Group can help you establish a practical path forward.

    Book a 15-minute chat or call 1300 513 653 to discuss your data security environment.

    Book a 15-minute chat Call 1300 513 653

    Australian cybersecurity expertise. 24/7 onshore team.

    CyberAgency Group Service

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